You’re required to read the information below before accessing your Cycle2Work Hire Agreement.

Cycle to Work allows you to enter into a salary sacrifice scheme for a period agreed by your employer, as a result of which, you’ll be provided with the use of a bicycle of your choice and (if you choose) safety equipment (the “Goods”) to meet your specific commuting needs. In this context, “commuting” means journeys made between your home and workplace, or part journeys (e.g. to the station), or journeys between one workplace and another.

Whilst participating in the scheme, the Goods will remain the property of Cycle2Work, and you may not profit from, transfer, sell or otherwise dispose of them.

Cycle to Work is governed by HM Revenue & Customs (“HMRC”) and is open to all

employees. Nevertheless, Cycle2Work and your employer do reserve the right to decline a request to participate in the scheme, although participation will not be unreasonably withheld. Each request will be subject to authorisation by your employer, and Cycle2Work will only process orders suitably approved.

Yes, there is a fourteen (14) day cooling-off period.

Eligibility of the scheme is ultimately decided upon by your employer. Please check your scheme marketing for further information or please call us on 03455 046444.

Yes. You can select two bikes as long as both are used for commuting. For example, you may have a summer route and a winter route to work, both needing different things from a bike. However, some employers only allow employees to select one bike, so if this is essential for you, it’s worth checking before you apply.

If you don’t use the bike for commuting, you'll no longer qualify for the tax relief. If so, your Payroll Department will arrange for the remaining salary reductions to be taken from your pay.

The information provided by your employer about the scheme will detail the dates between which you can apply - the ‘window’. Different employers run different application windows. Your Human Resources team is best placed to advise you.

Once you’ve entered into the Hire Agreement and your application has been approved by your Employer, you’ll be provided with a Letter of Collection ("LoC") for the agreed total value. This is the mechanism by which you can obtain your Goods from the store of your choice. The LoC is not redeemable for any other purpose and may not be redeemed by any other person with or without authority. The LoC will be issued for a specific fixed monetary value. Once the LoC is issued, it cannot be returned, nor its value altered. The LoC must be redeemed within four (4) calendar months of its date of issue. Cycle2Work and your employer reserve the right to change the values of LoC on offer during the life of the Cycle2work scheme.

No. The bike must be used by you, mainly for commuting to work.

Your spending limit will be displayed during the application process and will also be included in information provided by your employer about the scheme. You should select a LoC value that covers the value of your chosen Goods. If you spend less than the value of your LoC, your salary sacrifice will still be for the full value of the LoC.

Permitted safety equipment includes cycle helmets conforming to European Standard EN 1078, bells, bulb horns, lights including dynamo packs, mirrors and mudguards, cycle clips and dress guards, panniers, luggage carriers and straps, locks and chains that safely secure your cycle, pumps and puncture repair kits, tool kits and tyre sealant to allow for minor repairs, child seats, reflective clothing and reflectors. Accessories that are not available include forks, frames, Sat Navs, cycle computers, Go pro cameras, turbo trainers and cycle racks.

You can get your Goods from:

And don’t forget that you can take advantage of promotions or sales prices when selecting a bike from Halfords or Tredz. However, if you're a member of British Cycling, you cannot use your discount when redeeming your LoC.

As soon as you receive your LoC, you can go and collect your Goods. If they’re in stock at your chosen retailer, simply surrender your LoC and present a form of ID (e.g. ID card, passport, driving license). If they aren’t in stock, ask for them to be ordered, and then present your LoC and ID on collection.

No, Cycle2Work will still own the Goods. Technically, they are being loaned to you for a fixed term.

We recommend you get bike insurance or check if your bike is covered under your home contents insurance policy. If your home contents insurer covers the bike, you must inform them that Cycle2Work owns the bike. Alternatively, you may wish to take advantage of the 14 days free insurance offer provided by Cycleplan as part of you Cycle2Work Hire Agreement. Whichever option you choose, please be reminded that your salary sacrifice will not stop or be suspended due to loss or damage.

Our team will contact you a month before the end of your hire agreement to provide you with details of the available options at that time.

Technically, you can apply each time your employer runs a scheme. However, your

employer may decide to prevent you from joining another scheme until your first hire period has ended.

Residents of Jersey or Guernsey are required to pay a Goods Service Tax at 5% on all Goods over the value of £240.

Broadly speaking, you are being offered the opportunity to exchange some of your taxable salary for a specific benefit (the Cycle2Work scheme) that can be provided to you free of tax or National Insurance contributions, or both. Thus, although your taxable salary will be reduced once you have joined the scheme, you will receive benefit of an equivalent value which has the advantage of not being subject to tax (and/or National Insurance).

In practical terms, once you have entered into the Hire Agreement, your gross salary will reduce by the gross salary sacrificed amount. This reduction will commence on the first salary payment after receiving your Letter of Collection and will remain in place for the hire term. At the end of this period, your salary will revert to its original level subject to any adjustments that have occurred since e.g. pay rises, promotions.

No. Your Hire Agreement will show only a gross value before tax and national insurance have been taken. The net payment is the true cost after tax and national insurance savings, and will vary from person to person, so cannot be shown in the documentation.

Potentially. Salary sacrifice reduces gross salary so this may affect pension arrangements and/or other benefits such as statutory maternity or paternity pay, statutory sick pay and working tax credits, as these are calculated on your actual earnings. Cycle2Work are not tax, pension or legal advisors, so if you’d like more detail, please check with your employer before signing up. Alternatively, more details on salary sacrifice and the impact on benefits are available on the HMRC website at www.hmrc.gov.uk/specialist/salary_sacrifice.pdf

No. The variation to your employment terms and conditions relates only to the agreed reduction in gross salary and the provision of the benefit described; your employment terms will otherwise remain unchanged.

Yes, both eligibility and the amount you can apply is ultimately decided upon by your

employer. Please check your scheme marketing for further information or call us on 0345 504 6444.

You are generally expected to enter the Cycle2Work scheme for a period of one year.

However, in certain personal circumstances such as the birth of a child or a divorce, you may be permitted to withdraw earlier. If this is a concern for you, please speak to your Human Resources team.

If you’re absent from work during the period covered by the Hire Agreement, your salary reduction will remain in place and will be deducted from any pay you receive (e.g. sick pay or maternity pay).

If you’re temporarily not in receipt of salary payments for whatever reason (e.g statutory sick or statutory maternity) but remain an employee, your Hire Agreement will remain in place but it will be paused until either (i) you revert to receiving salary payments or (ii) you leave employment, whichever comes first, at which point the remaining term of the hire agreement will recommence.

If you leave your employment before the end of the hire term, the outstanding balance of your Hire Agreement will be taken from your remaining salary payments, and you can continue to use the Goods until the hire period ends. Cycle2Work will then contact you a month before the end of the hire term to advise you of the options available to you. If however the outstanding balance of your Hire Agreement cannot be taken from your remaining salary payments, or the liabilities exceed the remaining salary payments, your employer will require settlement within 14 days of your employment ceasing.

No. Your tax affairs will be dealt with as previously through PAYE and, if applicable, your own self-assessment return.